Frequently Asked Questions
Below you'll find a list of FAQs we think will help answer your questions. If you don't find what you're looking for, don't hesitate to contact us.
- Do I have to use a separate reservation form for each of my meetings or events?
- Why is my status "tentative?"
- Do we need insurance for our event, and where can I get it?
- How do I show nonprofit status?
- What is the procedure for having alcohol at my event?
- Do you provide equipment for events not in a Student Life facility?
- Can I bring my own equipment in for my event?
- Can students reserve meeting rooms to study?
- Are the lounges on the second floor of the Student Union reservable?
- I’m in a band and would like to perform at UNLV. Who should I call?
- Why do I need an event coordinator, and what does this person do?
- What equipment is automatically provided in my meeting room?
Do I have to use a separate reservation form for each of my meetings or events?
Occasionally, you may. If you are having the same event on multiple days, say a student organization meeting that usually requires the same room setup and equipment, then no. Please save yourself some time and fill out one reservation form and make sure to indicate the frequency of your meeting. It’s helpful to include all the dates of your event in the comments section. However, if you're having fundamentally different events, even for the same audience, especially with different setup needs, locations, and dates (i.e., one meeting in the Student Union in September, a concert on the North Field in December, etc.) we’ll require a separate form. Still in doubt? Feel free to contact our office.
Why is my status "tentative?"
There are many reasons why your event may still be listed as tentative. The most common reasons are proof of insurance (i.e., you still need to provide us proper documentation of proof of insurance), diagram (i.e., you still need to provide us a diagram for your special room setup requests), and deposit (i.e. if you're a nonuniversity client, you have yet to send us your deposit payment). Double-check your reservation summary to make sure you have submitted all of the necessary information. If you have questions or concerns, contact our office.
Do we need insurance for our event, and where can I get it?
All clients who are inviting off-campus guests to their event must provide proof of insurance to hold their event anywhere on UNLV property. For more information, please see our General Insurance Policy (PDF).
How do I show non-profit status?
Nonprofit organizations must show proof of 501(c)3 status through federal tax documents or information on company letterhead.
What is the procedure for having alcohol at my event?
Please see the UNLV alcohol policy (PDF).
Do you provide equipment for events not in a Student Life facility?
No, not at this time.
Can I bring my own equipment in for my event?
Yes; however, our technical services staff does not provide assistance with equipment brought in by the client.
Can students reserve meeting rooms to study?
While we highly regard academics to be the first priority for students, the meeting rooms in the Student Union, Campus Housing facilities, and the Student Recreation & Wellness Center were not intended for studious activities. You can study at the tables and lounges in these areas. There are also several other facilities on campus with designated study areas such as the Lied Library.
Are the lounges on the second floor of the Student Union reservable?
No. Student Union lounges are operated on a first-come, first-served basis and are open to all of the UNLV community. These areas are perfect for studying, discussing a group project, hanging out between classes, watching TV, or eating.
I’m in a band and would like to perform at UNLV. Who should I call?
All performance acts looking to operate on campus must go through UNLVCSUN Student Government. Please contact the entertainment and programming director at 702-895-2316.
Why do I need an event coordinator, and what does this person do?
The Office of Student Life Scheduling and Conferences strives to provide each and every client with the highest level of service. Through a single contact, your event coordinator, we will ensure your conference, meeting, or event is a success from start to finish. Your Event Coordinator will work closely with you to arrange audiovisual needs, parking and security details, and special equipment or facility requests. Please see our Event Coordination section for more information.
What equipment is automatically provided in my meeting room?
Events held in our meetings rooms are automatically set up with tables, chairs, projection screens, dry-erase boards, markers, and erasers. Additional equipment like podiums, projectors, and audio equipment can be rented through our office. Please see our Equipment and A/V section for more information.
